PM&E class of 2011
A Six-Day PM&E Workshop that will show you how to:
- RETHINK your own monitoring & evaluation strategies and approaches;
- MASTER participatory PM & E tools for the workplace;
- FACILITATE PM&E processes for your project, programme or organization;
- DEVELOP monitoring and evaluation plans in a more participatory manner;
- INTEGRATE qualitative and participatory methods into monitoring and evaluation.
Monitoring and Evaluation is a vital management tool. Communities, organizations and development organizations need to know how effective their efforts have been. But, a key question being asked is "Who should make these judgments, and on what basis?". Too often, it is outside "experts" who are completing the report card primarily to fulfill an accountability function for the funding organization.
Participatory monitoring and evaluation (PM&E) is a different approach involving a wide range of stakeholders such as local people, community organizations, NGOs, and development agencies deciding together about how to measure results and what actions should follow once this information has been collected and analyzed. PM&E can reveal valuable lessons and improve accountability for all stakeholders, not simply the funding organization. For local stakeholders, PM & E is an opportunity to build their own capacity to reflect and analyses their program's progress and the action that might be required to take corrective action. These are essential ingredients to helping stakeholders to establish, own and implement their own monitoring and evaluation systems.
Why You Should Attend?
It is imperative that we begin to critically examine more conventional approaches to monitoring and evaluation that have failed to build capacity of local stakeholders to reflect, analyze and act on their own initiatives. Development initiatives must be more responsive and accountable to local communities, organizations and Government. Involving local stakeholders in a more participatory monitoring and evaluation process is critical to building capacity, learning and action for informing their own decision-making. Development agencies, NGOs and intermediaries can take a leading role to spearhead such efforts and develop monitoring and evaluation systems that are more responsive.
Who Should Attend:
The workshop is intended for:
- Project Managers & Officers who are responsible for the monitoring and evaluation of their programs, projects or organizations;
- Directors and Program staff of Monitoring and Evaluation units;
- Community leaders and workers with project responsibilities;
- Decision-makers who are looking at new ways to redesign their own operations to make them more participatory and responsive to local needs;
- Consultants called upon to provide technical expertise in the areas of PM&E.
This is an intensive six day workshop set in the community to maximize learning, group interaction and networking. Sessions begin at 8:30 in the morning and run all day including some evenings, particularly Monday evening.
Day 1: Introduction to Participatory Monitoring and Evaluation (PM&E)
- Setting the context: the origins of participatory monitoring and evaluation
- Key concepts related to participatory monitoring and evaluation
- Who are the Question-makers in PM&E?
- Skills and attributes of a PM&E facilitator
- Collecting baseline data
- Participants design a PM&E framework for the workshop.
- 5:00 - 6:00 Social Hour
Day 2: Learning the PM&E Tools
Participants will learn a wide range of tools that are essential to facilitating participatory monitoring and evaluation processes. Participants will learn semi-structured interviewing, formulating open vs. close-ended questions, using qualitative and quantitative indicators, collecting baseline and the importance of triangulation . Participants will have many opportunities to practice and hone their facilitation skills learning how to effectively deal with saboteurs and dominators. Finally, participants will be exposed to a range of PRA and PLA tools such as community mapping, ranking and sorting, venn diagrams, impact drawings, seasonal calendars, gender tools to be applied to a PM & E context and appreciative inquiry.
Day 3: More PM&E Tools, Preparing for the Community Assignment
- Participants will continue learning new PM&E tools.
- Develop team strategy for community assignment.
- Analyze team weaknesses and strengths.
- Departure for assignments.
- Evening work with team
Day 4 & 5: Practice PM&E Assignments in the Community
Mosaic will organize three-day community assignments based on monitoring and evaluation needs and issues identified by the host organization. Project teams will work together intensively, practicing tools learned in the workshop and adapting them to real life situations. To date, workshop participants have worked with community-based organizations on the following topics:
- The changing public perceptions of AIDS;
- The effectiveness of the Street Ambassador's programme;
- Evaluate effectiveness of anonymous HIV testing campaign;
- Evaluation of a women's drop-in centre;
- Evaluation of a business-sponsored parade;
- Input from service providers and users of local health centre;
- Develop evaluation tools to evaluate aboriginal cultural program;
- Assessing the early discharge and lack of community care on seniors.
- Evening Work, Consolidating Your Team Report
Day 6: Group Reports, Building Your Action Plan & Evaluation
- presentation of team reports by each group
- preparing an action plan for when you return to your workplace
- evaluation and wrap-up for 2:00 pm.
How Will This be Achieved?
This is a practical, iterative and hands-on workshop. The format will vary between small group work and discussion, plenary, and practical community assignments to encourage the sharing of knowledge and application of participatory concepts and tools to real life situations. Participants will go out into the community on a daily basis to apply tools and to learn by doing.
The community practice assignments will be in one of five different communities in and around Ottawa. Teams of participants will carry out a simulated participatory monitoring and evaluation exercise, using the tools learned in the workshop and defined by the host organization. Where appropriate, links will be made to existing community groups and their issues. Evening meetings and on-going team-building exercises will be part of this process.
The Workshop Site and Accommodations
The workshop venue has been changed to take place at the University Of Ottawa at 90 University Street in the heard of Ottawa. This is in the neighborhood of Sandy Hill in downtown Ottawa, minutes away from the beautiful market. For accommodations check out our web page under briefing.
Participants are responsible for arranging their own accommodations and meals. Accommodations range in price from CAD $ 30- $ 120 per night depending on your budget and taste. Accommodations listed on our enclosed information sheet and the web site Briefing page are all within walking distance of the workshop. Reservations should be made early to avoid disappointment.
All participants including local participants from the Ottawa and the Outaouais area are expected to reside with the team in their placement community Wednesday to Friday nights of the training workshop. Shared group accommodations during the three-day community practice will be arranged in advance by the workshop organizers and will average about CAD $ 30-55 per person per night. Participants are responsible for paying for the three night group accommodations.